Archive for the ‘Organisation’ Category

Bookings Open Tomorrow

February 28, 2010

Just a reminder, in case you had forgotten, that tomorrow is March 1st and I’ll be accepting payments for the Sew It Together events.

Now I know that some of you are in a frenzy about missing out. You won’t. Well, not if you pay in the next week or two. My comments about waiting lists were directed towards those who might not pay until later in March or April. These spots may fill by then. But not next week. (At least, I highly doubt it…..I suppose I should never say never).

For example, there about 18 people interested in the bus trip, so I booked a bus to hold 24. There were about 40 people interested in dinner, so I booked a space to hold 50.

Those magical 6 or 10 extra people aren’t going to appear in the next couple of days. Remember, they need my bank account, and they haven’t surfaced just yet.

Okay? So don’t go worrying. Just forward your money when you can.

And remember to include your name as a reference please! Don’t put Sew It Together as the reference. Trust me, I know what you’re paying for. I need your name.

I don’t think I ever came back to you about the extra $10 for incidentals, did I? Thank you very much to everyone who sent such supportive and encouraging emails about that. Nobody came forward to say they weren’t happy with it, and instead I received much positive feedback. So I am going ahead with that and I thank you for your support.

See this post here for full details of payments due, but to summarise:

  1. $25 for the Friday Fabric Shopping trip
  2. $50.90 for Saturday Night Dinner
  3. $10 for incidentals (compulsory – except if you are only attending the dinner, then this is optional)
  4. $20 for balance of the Saturday Crafting Session

That’s $105.90 if you are paying for everything.

It will take me quite a bit of time to match up payments and names and email addresses, so expect a confirmation by this time next week. If you paid and haven’t heard from me by Sunday night, then please contact me…I will probably be looking for an owner for a stray payment.

Thank you everyone!

(Oh and thank you SO MUCH to everyone who has filled out the form from the previous post so quickly. I loved reading your responses! If you haven’t already done so, please go and fill it out. We don’t want a big blank next to your name!)

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Getting to know you….

February 25, 2010

Although it is very easy to be swayed by the awesome list of prizes and freebies that are heading to Melbourne in May, the whole purpose of Sew It Together is about meeting other craft bloggers face to face and getting to make some new friends.

For that purpose, I have made up a short form that I would like everybody to fill out. It has some basic details like your name, blog and email address and then space for some details about your blog and, for our Melbourne bloggers, things that they would like to share about their city.

This information will be collated and everybody will receive a copy at the event.

I think that this will help remind you when you get home of all the fantastic people you met, and enable you to stay in touch with new friends easily.

I know that many of you treasure your anonymity and for that reason it’s fine to just add your name as ‘Sheridan’ and your location as ‘Sydney’. You don’t need to be any more specific than that.

The form is here.

I’d appreciate you filling it out sooner rather than later. I have a lot of information to collate and get ready for you.

Thanks so much!

The Business End of Things

February 4, 2010

I took my son to the chiropractor on Monday. He was given a clean bill of health, and  I was told to come back in 3 months.

I went to the receptionist, and asked for an appointment in 3 months time. She said, “Right, that will be the first week of May. Which is a good day for you?”

“No, he said three months. Not May.”

“Um, Mrs Powell, 3 months IS May.”

“It couldn’t possibly be.”

“Er, I am sorry, Mrs Powell, but it is.”

And she was right. May IS IN THREE MONTHS TIME. So I came home and scrambled a bit and I have got my act together this week.

So there is lots of business in today’s post. Just one thing before I start. Whilst I am really happy to organise all of this, and I am enjoying it, it is taking an immense amount of time. Just for the Crafting Session, for example, keeping track of over 50 deposits and all the resulting emails to confirm receipt, etc has been very time consuming.

For the remaining events, I am only taking payment in full. Given that the weekend is not that far away, and that I am myself paying holding deposits and signing contracts, I think that is reasonable.

Also, note that the Saturday Crafting Session filled up much more quickly than I had imagined. There are still places available for non-Melbourne bloggers and a lengthy waiting list for those places if they fail to be taken up.

From March 1 there will also be limits on the Friday Fabric Shopping and the Saturday Dinner. Places will be allocated in order of receipt of payment. I will have a waiting list for those events too, in case of cancellation.

Right! Where was I?

On March 1st, I am opening up bookings and taking payments for the remaining events to be sorted out. That gives you a few weeks to figure out your plans, and gives me a short break from confirming payments. Places will be allocated on a first pay, first served basis.

DO NOT PAY BEFORE MARCH 1ST. Please!

The Friday Fabric Shopping bus has been booked! The cost is great value – just $25 each for 4 hours of chaffeur-driven fabric shopping.

The coach holds 24 people, so the first 24 people to pay will be allocated a seat on the coach.

Dinner has also been booked! After much deliberation and Googling, I found a venue that has reasonable prices, can take large groups, is close to public transport, is not too far from the city and has a good reputation for food.

Cafe Italia in Carlton will be the venue for our Saturday Night Dinner. They can provide a 3 course meal for $50.90 per person. Drinks are extra and are at your own cost on the night. We have an area, not a room as such, but an area reserved for us that can seat 50 people.

Therefore the first 50 people that pay for the Saturday Night Dinner (in full, please) will be attending.

I’m sorry to be so rigid on this, but I do need to minimise the chasing of deposits and payments.

And lastly, I have been putting off discussing this, because I feel uncomfortable, but now is the time. There are things that I would like to provide for this event that only cost a small amount per person, but when you multiply that by the more than 70 people that are coming to one thing or another, it adds up to too much money for me to cover myself.  (If you are new here, you might not know that I am not taking one single cent from the money that you pay me. I am charging you the exact cost of each part of the event. I am taking no profit, let alone reimbursement for interstate phone calls or the 100s of hours I have put into this).

I would love to get lanyards printed with ‘Sew It Together’ on them for you to wear with your ‘access passes’ to each event. They will be the quick release variety, so you can use them later at work (they satisfy OH&S requirements for workplace use) if you wish. I want to print out details of all your events on cards to go in card holders on the end of your lanyards. I also want to provide a booklet to everyone who is attending. Inside you’ll find details of all the bloggers attending (to remind you later), room for email addresses and notes, some suggestions for visitors to Melbourne and a few other things that I have up my sleeve.

So these are just little things, but they add up when multiplied. I would like to ask for a payment of $10 from each of you to cover the cost of those items. If you are from Melbourne and are only coming to the Saturday Night Dinner, I will leave it as an option for you if you want the goodies or not. For everyone coming to anything else, I would be really grateful if you could include that in your payment.

I just want to make this the very best event that I can. And please note, there is still no profit or payment for time involved for me. I am donating that for free!

If there are any funds left over from this extra payment, I will return them to you in the form of prizes of some sort.

So how do you figure out how much you owe me?

Add this up:

  1. $25 if you are coming on the Friday Fabric Shopping trip
  2. $50.90 if you are coming to the Saturday Night Dinner
  3. $10 for incidentals if you are coming to at least one event. If that event is the Saturday Night Dinner then this is optional.
  4. *Optional* if you want to get this over and done with and pay your balance of the Saturday Crafting Session at the same time, you are more than welcome to. The balance is $20. Since I originally promised that this would be due in April, I am not making this due and payable before then. But I would really love you if you saved me confirming another payment in April.

Send me an email to chaletgirl13@gmail.com and let me know what you intend to pay for, and let me know if you need my bank account details again.

I’ll remind you just before 1st March that bookings are opening up. DO NOT PAY BEFORE MARCH 1st.

If you really object to paying the extra $10, please send me an email in private to the above address and let me know. If I get enough complaints, I will abandon my plans of pretty lanyards and nice booklets and keep it a whole lot more simple. No offence will be taken. Email me ASAP if you are concerned.

Right. I think that’s all of the business over and done with.

Oh, actually one more thing!

If you are planning on being on the Friday Fabric Shopping minibus, it will be leaving from the Citigate Hotel at 1pm sharp.

I suggest that you make  sure your flight lands in Melbourne no later than 11am if you’re coming by taxi from the airport, and even earlier if you are planning on using public transport to get to the hotel. Allow plenty of time, please! The bus will leave at 1pm sharp because we have a lot of shopping to do, and Kelly tells me I’ll have a hard time getting her out of Amitie.

Okay? Any questions, please fire away!

Sew It Together on Ning

January 27, 2010

I’ve created a network over at Ning for Sew It Together participants.

You can find it here.

I think this will be a useful site for everyone. Here’s what you’ll find so far:

  • A list of all the bloggers who are coming to at least one event at Sew It Together.
  • The elusive code for the “I’m Going To Sew It Together” blog badge
  • Details of each event
  • A forum where you can start discussions about anything to do with Sew It Together
  • A chat area where you can, um, chat.
  • A link to this blog to it so you can see all posts here….over there.

So head on over, sign up for a Ning user thingy and have a poke around. I would love it if you would RSVP to the events that you will be attending, so I can use that for more definite numbers. Please only RSVP to the Saturday Crafting Session if you have paid your deposit.

A note to those who are currently on the waitlist for the Saturday Crafting Session….don’t forget there are other events on the weekend that will allow you to meet the other bloggers that are travelling from all over Australia, especially the Saturday Night Dinner. I haven’t put any limit on numbers for that yet (until I find a venue), so sign up to that and look forward to an enjoyable evening out.

You can use the discussion forum to find a roommate to share your hotel room if you wish. Or have a chat to other people coming from your city. If you have any questions about visiting Melbourne, ask away, I am sure someone can help you. And if you are from Melbourne, pop in there and help out a visitor, or tell us what we must not miss while we are in your lovely city.

There is at least one swap that will be underway soon relating to Sew It Together, and details will be posted over there when we’re ready to start.

I will still post news here, and you will see these posts pop up over there, but this blog is a little one sided. You only get to hear from me.

Head on over to Ning and you can all interact with each other.

Enjoy!

Deposit with no name!

January 14, 2010

If you paid a deposit in the last couple of days and I have not yet confirmed it’s receipt, then please email me at chaletgirl13@gmail.com with the name of your financial institution.

I would like to add your name to the list of participants!

Thanks!

EDITED 29/1/10 – Anonymous depositor found!

Logo! Blog Header! Blog Button!

January 13, 2010

While I have been lazing around the pool and barely lifting a finger except to summon my next cocktail*, my very favourite nerdy friend Donna has been slaving over her laptop making things for me.

Here is the awesome new Sew It Together logo:

If you click out of your Bloglines or Google Reader, you can see the gorgeous new blog header to match.

But wait, there’s more!

A blog button that you can add to your blog to tell everyone that you are going to Sew It Together!

Now although I figured out the ‘code’ for this (yay non-nerdy me!) I am struggling with creating a box on the right hand side for you to grab your own code. In WordPress, figuring this out is akin to discovering the Fundamental Theorem to Integral Calculus and it’s a long time since I studied mathematics. I haven’t given up, but I don’t want you waiting for me either.

I think the easiest way to give you the code is for you to leave a comment below and I will reply by return email with the code.

As you can see, the colour theme for this year’s event is red and aqua. That doesn’t mean that you have to come dressed in red and aqua (oh wouldn’t that be a sight), it just means that any, say, paraphenalia for this year’s event will be themed these colours, and then we’ll change colours for next year’s event in Sydney. Cool, huh?

A huge thank you to Donna, who next week will be found perched on the sun lounge beside me. I’m not sure who’s fetching the cocktails. Perhaps the husbands?

* And if you believe that, well, you have to be kidding. With a 1 year old and the 4 year old, holidays just aren’t what they used to be. I would ask you at what age they will let me lie on the sunlounge all day, but I fear the overwhelming answer will be shouted back at me. “NEVER”. So I’m not asking.

Edited to add:  I am trying to add the code here for you,  since it seems to be losing something in the email process.

Sew It Together button

<center><a href=”https://sewittogether.wordpress.com/”><img src=”http://farm3.static.flickr.com/2696/4204538275_aafdb537a7_m.jpg”/></a></center&gt;

Okay! See that gap after the ‘a’? It seems to disappear when you copy the code, which is a good thing.

Also, if you blog with WordPress, then you will need to add a space after the last ” and before the / that follows it.

BUT! This is not working for me when I copy it over. I am sorry. I really suck at this, but I will keep trying!

Hotel, schmotel

December 18, 2009

I received a somewhat distressing email this morning from the Radisson to say that they were terribly sorry, but they had double booked our room and there was a wedding reception booked into OUR room and could we reschedule the date?

Well, no, I said and thank you very much. I was polite in my reply, but I think I was less polite to my poor computer screen.

But look, Melbourne might have a million and one great restaurants, but it also has a million and one great hotels and it didn’t take me long to find an alternative venue.

Our event will now be held at the Citigate Melbourne hotel. It has recently been refurbished and the prices are good and the events co-ordinator is lovely and triple-checked the date upon my insistence with good grace and humour.

The location is excellent. Opposite Flinders St Station, and easy walking distance to Federation Square, Southbank, Melbourne’s shopping district, Tessuti and Buttonmania.

Citigate is charging us purely on a per person basis with no room hire charge and the cost is $55 per person for the same catering inclusions.

We have lost the head and shoulder massage which the Radisson was providing, but if you had your heart set on that (oh, I did!) let me know and I will talk to the Citigate about getting someone in.

I am going to continue to collect $35 as the deposit, as so many of you have already paid that amount and I want to be consistent. But it’s nice to know now that the maximum cost will be $55.

I have updated all the pages on the right with the new information. Also, the hotel rooms are cheaper. Win, win, win.

I am sorry about the change. I hope it doesn’t inconvenience anyone who was coming from the other side of the city or anyone who particularly wanted to stay at the Radisson.

I promise that the Saturday Crafting Session will be much more fun than that stupid wedding.

See you at the Citigate!

2010 Australian Craft Blog Convention

November 25, 2009

Welcome to Sew It Together!

Sew It Together is the 2010 Australian Craft Blog Convention. I’m hoping to get as many craft/sewing/knitting bloggers from across Australia in one place at the same time. I expect there will be much laughter, a little crafting and whole lot of new friendships generated.

Melbourne is the location for the inaugural Sew It Together which kicks off on Friday, 14th May 2010.

—-

I’ve spent a little bit of time setting up some pages on the events of the weekend. You can see them in the right hand column. Over there…….>

In order to get an idea of how many participants are really interested in taking part, I would love it if you could spend a few minutes, and leave a comment on each page if you are interested in attending. It would be helpful to know now if I am catering for 5 people or for 45 people.

Leave a comment here if you have any general questions, and I will answer in the comments below.

Thanks so much for your support on this. I hope that lots of you can make it to Melbourne in May and that the event is a great success.